May assist with payroll functions including, answering employee questions, fixing errors, and entering new
employees into ADP.

Performs other duties as assigned

Administrative & Recordkeeping

• Maintain accurate and updated HR records with integrity and confidentiality
• Perform periodic audits of HR records to ensure completion and compliance with regulatory standards
• Run regular reports to maintain accurate information for all staff
• Provide clerical support to the HR department
• Verify employment and income for employees as requested including clinical license renewals
• Assist with payroll functions, including answering employee questions, fixing errors, entering new employees into HRIS/payroll system, and processing garnishments
• Assist with end-of-year projects and open enrollment**
• Notarize documents for staff as needed, primarily for state background checks and clinical licenses
• Support on benefits transactions including answering questions, collecting documentation, etc. **
• Completes Forms I-9, verifies supporting documentation, runs E-Verify cases, troubleshoots issues as needed, and maintains I-9 files
• Scans and saves documents appropriately and processes incoming and outgoing mail
• Answer inquiries and requests from outside parties regarding employment verifications, garnishments, subpoenas, or other requested information

Employee Relations

• Answer phone calls and emails with frequently asked questions from employees and applicants regarding standard policies, benefits, payroll, etc.
• Assists with processing of terminating clinical staff including sending separation letters and required state notices
• Assists with documenting performance issues and/or policy violations for clinical staff

HRIS & Reporting

• Assists with benefits premium invoice reconciliation
• Conducts audits of payroll, benefits or other HR programs and recommends corrective action as needed

Unemployment & Workers’ Compensation

• Serve as the point of contact between the vendor and the employee for work comp claims
• File workers’ compensation claims with carrier upon reporting from the injured worker
• Responding to requests for information from state unemployment agencies and protesting decisions as appropriate

Employee Experience

• Create and distribute monthly employee engagement calendar celebrating birthdays, work anniversaries, holidays, and activities
• Supports internal recruiting function including sourcing, evaluating, screening, and maintaining correspondence with candidates as well as making recommendations to hiring managers and processing new hire onboarding/background checks/drug screens